Smart Workplace

Workplace Management - Digital signage - Data


Planning for a Smarter Workplace

Today’s workplace has changed from a daily home base for employees to a flexible workspace and must facilitate different kinds of workers and their activities. Businesses have to rethink the workplace and work-life to create a diverse and adaptable office space where technology supports flexible and hybrid working models. Organisations that achieve this can make data-driven decisions and gain key office insights to deliver transparency for their employees.

Here are 3 key elements organisations should be considering...

Workplace Management

Desk Booking

Desk Booking solutions are a simple way to provide employees working remotely, with reassurance about the prospect of returning to the office. Enabling them to select a desk in a workspace located close to colleagues with whom they need to collaborate. This activity can be tracked by a facility manager and the addition of desk sensors can further improve accuracy and predictability by enabling businesses to track people checking in and out automatically, without the need for additional hardware.

In the short-term desk booking data is about controlling and managing occupancy, but in the long term the data gathered will enable businesses to plan accurately for future workplace needs.

Room Booking

As the workplace becomes more collaboration orientated, Room Booking solutions can help create a people-centric workplace. With room booking data enabling organisations to understand the number of rooms being used, the size of room most commonly selected and typical occupancy levels to help maximise their real estate.

Visitor Management

With Visitor Management solutions organisations can successfully monitor the number of visitors in their buildings in real time providing key information to employees as they check in and out. Visitor levels can also be monitored over time, enabling organisations to identify who most frequently hosts visitors, the reasons for the visits and the most popular days for those visits.

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Providing Workplace Visibility

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Digital Signage & Wayfinding

Digital signage and wayfinding are increasingly important to the day-to-day operation of buildings. They help people to get around and improve communication.

As organisations begin to transform, digital signage can be used to make data about their buildings visible to employees and visitors, to facilitate navigation and promote a feeling of safety and wellbeing. They can also be used to communicate corporate messages and the latest updates on world events.

Employees can use signage to identify available workspaces in real time, so organisations can manage occupancy on a day-to-day basis.


Making Data Driven Decisions

Data & Analytics

With organisations re evaluating their workplaces, collecting data analytics is the best option to see what’s really going on within the business and to support data driven decisions that will ultimately form the foundation of the future workplace.

In the short-term, organisations need to track data to understand their own performance trends, for example the employees and departments accessing the office most frequently and the meeting rooms used most regularly. But, as organisations gather and utilise data more effectively, it can inform development of an occupancy strategy which helps organisations to build an environment to support a highly productive workforce and better manage the cost of real estate.