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Why Hybrid Working Organisations Need to Create an Immersive Meeting Room Experience

Why Hybrid Working Organisations Need to Create an Immersive Meeting Room Experience

With hybrid working the norm for so many, organisations are having to pay more attention to the quality of their meetings.

With some attendees in the office and some attending remotely, the challenge is how to ensure everyone can communicate clearly, feel fully engaged and collaborate effectively.

Having a monitor on a wall linked to an average AV service is no longer enough. Participants expect an immersive meeting experience that makes it feel like everyone, even remote participants, are in the same room.

Why Create an Immersive Meeting Room Experience?

People intuitively understand the value of in-person meetings. You not only hear people, but can also see them and sense – from their expressions and body language – the mood, energy and engagement levels in the room.

The logical step is to recreate that as far as possible in hybrid meetings.

Everyone heard. Everyone seen. Everyone engaged.

Good audio is not enough. People want to see faces. It increases the speaker’s presence, impact and effectiveness and reveals the non-verbal signals that help to read the room. An immersive experience feels more natural and can reduce meeting fatigue.

Organisations need to give greater consideration to monitor type and display quality.

The Dawn of the Ultra-Wide 21:9 Display

In hybrid meetings, participants can feel less connected when they see a crammed gallery of faces, become distracted by the jumbled mix of screen backgrounds or switch off if the words of a shared presentation are too small to read.

It is why forward-thinking organisations are turning to ultra-wide displays from brands like Jupiter. The 21:9 ratio can display more content and people on the screen at once than a traditional monitor, to give everything a more natural and comfortable appearance.

This helps hybrid meeting participants to focus, engage, stay energised and collaborate better with fewer distractions.

Watch the difference in this 30-second video.

Technology is Adapting to Today’s Workplace Trends

Many organisations now have dispersed teams. Some working in the office full-time. Some fully remote. Some hybrid.

Technology is adapting and advancing to meet the needs of the modern workforce. Microsoft Teams, for example, has a feature called ‘Teams together mode’, also known as ‘Front Row’. This helps to create a more engaging and immersive meeting experience.

You can have a virtual background, like a coffee shop or auditorium, for all participants and AI technology can position people so they appear seated together on one screen. It feels like you’re all in the same place, more present and better connected for improved communication and understanding.

Jupiter Rising

As video conferencing and AV technology advances, so monitor and display technology progresses.

Innovations like the Jupiter Pana ultra-wide 21:9 displays are designed purposefully to meet the ever-changing needs of today’s leaders and professionals.

To experience for yourself the difference ultra-wide makes, arrange a Jupiter demo with Ascentae at one of our showrooms.

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