Ascentae | Solutions | Meeting room management

Evoko - Meeting room management goes digital

The Challenge

Meeting room mismanagement is a frequent cause of confusion and disruption in the corporate workplace. It’s almost become an accepted part of company culture – being in the wrong place at the wrong time, or indeed the right place at the right time, after yet another double booking. Far too many businesses focus on technological solutions inside the meeting room and forgo the fundamental part of ensuring the spaces are being booked and used effectively.

The solution should:

  • Ensure every meeting room is used in a truly effective way
  • Save on costs, time and disruption caused by meeting room mismanagement
  • Create a modern workplace that reflects the digital revolution
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Making meetings even smoother

The meeting room is an integral part of every business, regardless of the size of the organisation. These critical spaces provide the setting for everything from the company’s collaborative efforts to its key decision-making and creative endeavours. The hubs of activity make a significant contribution to the success of a business, yet there is a minimal focus on managing meeting space effectively.

Meeting room conflicts cause a lot of headaches internally and, as a significant proportion of meetings include external visitors, it can also be a professional embarrassment that doesn’t reflect well on the company. Rather than dealing with booking mishaps, these all too familiar scenarios can easily be avoided with the help of meeting room management solution.

For effective management, organisations need to have full insight into their meeting patterns to really optimise resources. Digital solutions that offer detailed reporting, analysis and statistics can help businesses to decide what meeting room space is needed, cutting overhead costs and ensuring the perfect room is used for every single meeting.

Evoko - Meeting room management goes digital

Introducing the Evoko Liso

Evoko is a name that has become synonymous with smooth, productive and effectively ran meetings since the launch of its first Room Manager touch-screen solution in 2010. Back with its latest version, the Evoko Liso is a ‘next generation room manager’ designed to tackle the problem of double bookings, confusion and interrupted meetings.

Digital meeting room management

Rather than dealing with booking mishaps, this can easily be avoided with the help of meeting room management solution. The sleek Evoko Liso screens can be mounted outside of meeting rooms and used to book, end or extend the sessions. As well as being able to book directly on the touchscreen or via a favourite digital calendar, Evoko Liso gives companies a full insight into their meeting patterns to really optimise resources.

Reporting and analysis

For effective management, organisations need to have full insight into their meeting patterns to really optimise resources. Digital solutions that offer detailed reporting, analysis and statistics can help businesses to decide what meeting room space is needed, cutting overhead costs and ensuring the perfect room is used for every single meeting.

Why the Evoko Liso?

MEETING ROOM MANAGEMENT WITH A FEW SIMPLE TOUCHES

Evoko Liso makes it easier than ever to book a room with either a favourite digital calendar, directly on the screen or simply using a fingertip. The solution provides analytical statistics in the web-based Evoko Home – to make sure the right room is used for every single meeting. In addition, Evoko Home offers extensive multisite management options with permission control and real-time monitoring of the units. Evoko Liso has a new, slim design, is easy to install and a true delight to look at outside every meeting room. Your next meeting is just a fingertip away. 

  • Decision-making support that truly cuts cost by analysing statistics in the comprehensive, web-based Evoko Home 

  • No extra plug-ins or additional software to learn. The solution is simple and self-explanatory, anyone can master it without prior training

  • Green and red light aura provides instant visibility into room availability

  • As the solution’s open API integrates smoothly with other third-party systems, it can be used in conjunction with other meeting room systems such as the AC